What is ReasonNotes?

What is ReasonNotes?

Healthcare providers today are overwhelmed—not just by patients, but by paperwork. Clinical documentation has become one of the most time-consuming, burnout-inducing parts of the job. Physicians spend nearly 49% of their workday on EHRs and 1.84 hours after hours just completing notes. This is where ReasonNotes comes in.

ReasonNotes is an AI-powered medical scribe designed to take the burden of documentation off clinicians' shoulders—without compromising accuracy, compliance, or care quality.

Why Documentation Needs Reinventing

The modern healthcare system demands exhaustive documentation for compliance, reimbursement, and care continuity. But the tools providers use to meet these demands are often clunky, inefficient, and outdated.

• Up to 4.5 hours per day is spent on documentation
• 1 in 3 physicians works 2+ hours after hours daily
• Clinical burnout is directly linked to note-taking overload

ReasonNotes isn't just a note-taker. It's a reimagined solution built to make documentation fast, intelligent, and frictionless.

What ReasonNotes Does

At its core, ReasonNotes uses real-time speech recognition, speaker diarization, and medical NLP to turn natural clinical conversations into structured, review-ready notes.

✅ Key Capabilities:

• Transcribes live or recorded sessions
• Separates speakers (e.g., provider vs. patient)
• Extracts clinical context: symptoms, diagnoses, medications
• Auto-generates notes in common formats (SOAP, BIRP, DAP, etc.)
• Supports structured forms like intake, assessment, and discharge notes

Whether it's a 20-minute therapy session or a primary care consult, ReasonNotes adapts to your workflow.

Who ReasonNotes Helps

👩‍⚕️ Doctors and Primary Care Providers

Spend less time documenting and more time connecting with patients.

🧠 Mental Health Professionals

Generate therapy notes with precision and in formats required by insurers and compliance frameworks.

🏥 Clinics and Healthcare Systems

Reduce admin overhead, improve note accuracy, and maintain compliance at scale.

Real-World Impact

AI scribes like ReasonNotes are already showing measurable benefits:

• 20% time saved during visits
• 30% reduction in after-hours documentation
• Up to 3 hours/day saved by providers
• One health system reported saving 15,700 hours per year, or 1,794 clinician workdays

Average time savings reported by healthcare providers using AI scribes

Built for Privacy and Compliance

Documentation isn't just about speed—it's about security. ReasonNotes is built with:

• HIPAA-compliant infrastructure
• SOC 2 certified hosting
• AES-256 encryption at rest
• TLS 1.3 encryption in transit
• No patient data retention without user approval

We also support Business Associate Agreements (BAAs) for enterprise partners.

Designed for Flexibility

• Multi-format notes: SOAP, BIRP, DAP, PIE, PIP, and more
• Custom workflows: Specialty-specific templates and custom fields
• EHR-ready output: Easily export to any EMR system (FHIR, HL7, or text)
• Modular options: Use ReasonNotes as a full dashboard, Chrome extension, or integrated API

What Sets ReasonNotes Apart

Final Thoughts

ReasonNotes isn't just a product—it's a response to a broken system. We built it because we believe clinicians deserve better tools. With AI that listens, understands, and learns from your workflow, ReasonNotes helps you focus on what matters most: your patients.

🧠 Sources:

1. Washington Post (2025) – 49% of provider time spent on EHRs
2. Axios – 1.84 hours after hours on documentation
3. FT Health – Up to 4.5 hours/day in admin time
4. DeepScribe Case Studies – 3 hours saved/day
5. AI Scribe Pilot Studies – 20–30% time reduction
6. Multi-provider health system – 15,700 hours saved/year