HIPAA Compliant Medical Note Assistant
The only AI medical documentation assistant that guarantees full HIPAA compliance with bank-level encryption, comprehensive BAA, and zero data retention. Your patients' privacy is our priority.
✓ BAA included ✓ SOC 2 certified ✓ Zero data retention ✓ Bank-level encryption
Trusted by Healthcare Organizations Nationwide
Independently verified security and compliance certifications
HIPAA Compliance
Full Privacy and Security Rule compliance
SOC 2 Type II
Independent security audit certification
AWS HIPAA Eligible
Hosted on HIPAA-compliant infrastructure
Business Associate Agreement
Legal compliance documentation included
Comprehensive HIPAA Compliance
Every aspect designed with healthcare privacy and security in mind
Full HIPAA Compliance
Meets all HIPAA Privacy and Security Rule requirements with comprehensive safeguards
End-to-End Encryption
AES-256 encryption for data at rest and in transit, same standard used by banks
Business Associate Agreement
Comprehensive BAA included with all plans, ensuring legal compliance
SOC 2 Type II Certified
Independently audited security controls and data protection measures
Zero Data Retention
Audio files automatically deleted after processing, no permanent storage
Audit Logging
Complete audit trails for all data access and processing activities
Multi-Layer Security Architecture
Enterprise-grade security measures protecting your data at every level
Data Protection
- AES-256 encryption at rest and in transit
- Multi-factor authentication required
- Role-based access controls
- Automatic session timeouts
Infrastructure Security
- AWS HIPAA-eligible services only
- Private cloud deployment options
- Network segmentation and firewalls
- Regular penetration testing
Compliance Monitoring
- Continuous compliance monitoring
- Regular security assessments
- Incident response procedures
- Staff security training programs
Why Healthcare Providers Choose ReasonNotes
Compare our security standards with typical AI solutions
| Security Feature | ReasonNotes | Typical AI Tools |
|---|---|---|
| HIPAA Compliance | ❌ | |
| Business Associate Agreement | ❌ | |
| Zero Data Retention | ❌ | |
| End-to-End Encryption | ⚠️ | |
| SOC 2 Certification | ❌ | |
| Audit Logging | ❌ | |
| Flexible Secure Deployment | ❌ |
Secure Deployment Options
Choose the deployment method that meets your security and workflow requirements
Chrome Extension
Secure browser-based deployment with the same HIPAA compliance standards
- End-to-end encryption maintained
- No data stored locally
- Works with any HIPAA-compliant EHR
- No IT approval required
- Same BAA coverage applies
Direct EHR Integration
API-based integration with enterprise-grade security controls
- Private cloud deployment available
- Advanced audit logging
- Custom security controls
- Seamless workflow automation
- Enterprise support included
Both Options Include:
Full HIPAA compliance • Business Associate Agreement • SOC 2 certification • Zero data retention • 24/7 security monitoring
The Cost of Non-Compliance
HIPAA Violation Penalties
- • $100 - $50,000 per violation
- • Up to $1.5M annual maximum
- • Criminal charges possible
- • License suspension risk
Additional Consequences
- • Patient trust damage
- • Legal liability exposure
- • Reputation harm
- • Practice closure risk